Best practices Forms - Designing a relevant survey

Goals

Developing different kinds of questionnaires

Prerequisite

Be familiar with the Office 365 environment

Contents

The interface 

• The Office 365 environment and its different tools 

• Presentation of the Microsoft Forms application 

• Customizing the appearance of Forms

Getting comfortable with Forms 

• Creating a basic form or questionnaire with Microsoft Forms 

• How to define mandatory fields on a question 

• Distributing the finished form or questionnaire 

• Generating surveys and polls 

• Sharing and duplicating a forms file 

• Stop sharing a forms file

Using Microsoft Forms with One Drive / Sharepoint 

• Creating a form from One Drive / Sharepoint

• Editing a forms document created from One Drive / Sharepoint

Analysing responses 

• Viewing and analysing results with Microsoft Excel (Power Automate) 

The different types of questionnaires 

• The different types of evaluation: diagnostic, formative, summative

• Before you start: think, conceptualise before you act

• Designing a relevant questionnaire

• What educational objectives?

• Choice of question type(s)

• Structure, hierarchy of questions, guiding / leading thread

• Use / insertion of diagrams, photos, etc.

The different types of questions and their pros and cons 

• True / False

• MCQS

• Matching

• Open (or semi-open) short answer question

• Numerical answer (with range)

• Questions to reduce the effect of chance

Take care in writing the form 

• The rule: understandable text without any interpretation

• Keep the statement short, unambiguous, precise and complete

• Avoid negative statements

• Lighten the reading workload

• Reduce the effect of chance and if necessary increase the difficulty

Set up a scoring system (score quiz) 

• Questions to ask: can there be one or more correct answers per item? 

• Question weighting: will all questions be valued equally or not, depending on the relative importance of the items assessed? 

• How should correct answers be valued?

• In the case of summative evaluation mainly:

  • Is an incorrect answer ignored or penalised?

  • Does the absence of an answer lead to a penalty or not?

  • Are there any questions for which a wrong answer is eliminatory?

• Test the questionnaire: useful for refining the writing and marking.