Access 2013, 2016, 2019, Microsoft 365 Apps for Enterprise Introduction

Goals

Be able to understand and create the structure of an Access database.

Prerequisite

Basic Windows skills

Contents

Environment

General topics

• Launching Microsoft Access
• Exiting Microsoft Access
• Using/Managing the Ribbon
• Displaying/Hiding the tool tip texts
• Navigation pane
• Customizing the Quick access toolbar
• Moving the quick access toolbar
• Cancelling/Restoring the manipulations

Help

• Searching help by using keywords

Databases

• Thinking about the database purpose
• Creating a new Database
• Opening/Closing a database
• Managing the prior database formats
• Compacting and repairing a database
• Saving a database

Introduction to database objects

• Access database objects: tables, queries, forms, reports …
• Modifying the display/items order
• Searching an object
• Managing the objects

Tables

• Table structure
  • Creating a table
  • Modifying the structure of the table with the Design/Datasheet view
  • Modifying field properties
  • Creating a list of values
  • Creating a multivalued list based on permanent data
  • Indexing a table
  • Defining a primary key
• Relationships between the tables
  • Establishing a relationship between two tables
  • Managing database relationships
  • Displaying/ Modifying linked data in a sub-datasheet

Data management

• Records
  • Entering information in the datasheet
  • Managing the datasheet
  • Adding/ Modifying/ Deleting a record
  • Sorting data
  • Filtering the information
  • Adding/Hiding a total row in a datasheet
  • Inserting a hyperlink
  • Searching a value in the records
  • Replacing a value
• Data printing
  • Using the print preview
  • Modifying print margins and orientation
  • Printing an object

Queries

• Selection queries
  • Creating a query based on a single table
  • Creating a multi-table query
  • Defining query properties
  • Managing the Design grid
  • Running a query
  • Defining criteria
  • Defining a parameter
  • Modifying the join type in a multi-table query
  • Creating a non-matching query by using the assistant
  • Creating a query which allows to find duplicates by using the assistant
  • Inserting a calculated field in a query

Creation of forms and reports

• Creating a Form
  • Creating an instant form
  • Creating a form with the assistant
  • Displaying a form in design view
• Creating a Report
  • Creating a report by using the assistant
  • Sorting data
  • Creating Labels by using the Report’s wizard
  • Modifying the labels page setup
  • Printing a report for some records
  • Grouping records
  • Inserting a summary calculation in a report