Outlook 2013, 2016, 2019, Microsoft 365 Apps for Enterprise Advanced

Goals

Managing incoming messages in an effective way. Use Outlook advanced functions for a better organisation.

Prerequisite

Basic Outlook features: send and receive messages, organize the calendar and meetings, use tasks and a contacts list.

Contents

Modifying Views

• Changing the standard Outlook views for more efficiency
• Creating and using a custom view in your folders
• The Conversation View
• The People’s pane

Creating and managing categories

• Using categories in any Outlook item
• Grouping a folder (i.e. the emails) by categories

Calendar

• What do you have to plan in your calendar?
• The Schedule View
• Create a new calendar
• Share your calendar
• Send your calendar by mail

Meetings

• Create a meeting
• Add/remove attendees/ resources to a meeting
• Reply to a meeting invitation
• Propose new time in a meeting invitation
• Display the meeting tracking information
• Cancel a meeting

Calendar groups

• What is a Calendar group?
• Create a Calendar group
• Delete a Calendar group
• Organize a meeting by inviting a Calendar group

Tasks

• What do you have to put in your task list?
• How to assign tasks to one or more persons
• Tracking the progress of a task
• Set options for following up a task
• Reply to a task request
• Change an appointment or a note into a task

Efficiently managing incoming and outgoing messages

• Create automatic rules for incoming or outgoing messages
• Create Quick Steps to automatize redundant tasks
• Create Quick Parts (reusable text blocs)
• Define the mail sending options
• Managing junk e-mails
• Choose the new message arrival notification
• Set the format of reply / forward messages
• Apply conditional formatting to messages
• Creating a message template

Efficiently researching any Outlook item

• Combine a few search criteria
• The advanced search options
• Create a search folder

Contacts

• Modify a contact's Outlook business card

Archiving

• Create an archive folder
• Manage an archive folder
• Manage auto archive

Share or delegate a folder

• Share an Outlook folder
• Manage permissions
• Grant an access to your mailbox or calendar (On Behalf Of)

Working with the other Office Programs

• Exporting - Importing contacts
• Sending an e-mail from Word, Excel or PowerPoint