Outlook Mailbox Management

Goals

Effective management of your mailbox using advanced options.

Prerequisite

Know Windows environment.

Contents

Follow Up emails

• Follow-up received emails
• Manage the email reminder
• Follow up emails for recipients

Use categories for a better email management

• Apply one or more categories to an email
• Rename a standard category
• Create a category
• Regroup messages by category

Automatize entering or outgoing emails using automatic rules

• Create an automatic rule to move received emails depending of the sender, the subject, etc.
• Apply an automatic rule for sent emails
• Modify the settings of an automatic rule
• Define in which order the automatic rules will be treated
• Deactivate an automatic rule temporarily, or delete it

Change the default folder's view for more efficiency

• Regroup the emails by sender, by size…etc. to better classify them
• Use Conversation view to find the thread of an exchange of messages

The advanced search

• Combine multiple search criteria
• Create a search folder

Manage the mailbox quota

• Show the mailbox quota
• Tips and tricks for an efficient mailbox clean-up
• Delete redundant emails
• Set up an automatic archive (depending on your server settings)

Junk Email

• Manage blocked senders
• Manage approved senders
• Change the protection level for junk email

Sharing

• Share the Inbox
• Configure the permission levels
• Grant an access to your Inbox to send emails "On Behalf of"
• Open a shared mailbox

Good practices

• How to end the workday with an empty Inbox?