Outlook 2013, 2016, 2019, Microsoft 365 Apps for Enterprise Introduction

Goals

Send and receive messages. Organize your calendar. Schedule tasks and manage a list of contacts.

Prerequisite

Basic Windows knowledge.

Contents

Environment

• The interface
• Open and close Outlook 2016
• Show / hide tooltips
• The "Conversation" view
• Change the folder order
• View the folder list
• Outlook Today
• Preview the Calendar, the Contacts and the Tasks out of the Mail folder
• The Tab "Tell me what you want to do"

Sending a message

• Create and send a message
• Recall / resend a message already sent
• Define the importance and nature of a message
• Follow up a message for the recipients
• Send a message proposing a vote
• Define the sending options
• Attach a file
• Insert an Outlook Item
• Attach a recently used document
• Read and Delivery receipt

Receiving a message

• Reply or forward a message out of the reading pane
• Mark messages as read or unread
• Mark a message for follow up
• Define the follow up options

Messaging: configuration

• Select the default message format
• Create one or more signatures
• Automatically sign messages
• Choose the notification for new messages
• Define the Out of Office message (Automatic Replies)
• Manage spam
• Search an Outlook Item
• Add RSS Feeds

Calendar generalities

• Access the Calendar
• The Calendar views
• Reach a specific date
• Go to the previous or next item
• View multiple calendars
• Previewing an appointment
• Show the weather forecast

Calendar Elements

• Create an appointment
• Create an event
• Convert a message to an appointment or event
• Edit a Calendar Item
• The new Free/Busy information: Working Elsewhere
• Create recurrent items
• Delete the recurrence
• Manage the calendar reminders
• Remove items from the Calendar

Printing the Calendar

• The Calendar print options
• Define page layout

Calendar: configuration

• Define the working days and hours
• Display the week number in the Date Navigator
• Manage holidays

Contacts (People)

• Access the Contacts folder
• The People view
• Create a contact
• Search a contact
• Print contacts
• Create a contact group
• Modify a contact group
• Manage the different address books

Tasks

• Access the Tasks folder
• The Tasks folder views
• Create a task
• Create a recurring task
• Attach a file to a task

Notes

• Access the Notes folder
• Change the Outlook Notes views
• Create and modify a note
• Create a note from another Outlook item
• View / edit a note
• Forward a note to one or more recipients