Microsoft 365

The year 2020 has been punctuated by the Covid pandemic, which has made us adopt and rethink a new pattern both personally and professionally. Teleworking: the watchword of all governments to limit interactions and the spread of the virus. How can we maintain our productivity, adapt to this new work rhythm, be able to work from anywhere, anytime, while maintaining a high level of security and reliability of our data?

Microsoft has found the solution: Office 365!

What is Office 365 Pro Plus?

We are all familiar with the standard applications such as Word, Excel, Outlook and PowerPoint, which can be found in the online version of Office 365, which offers us many other resources, both in terms of communication and teamwork solutions, mobility, and cloud-oriented services.

What is the Cloud?

The term Cloud, which we hear so often, covers all remote storage solutions: data, instead of being stored on hard disks or memories, is available on remote servers and accessible via the Internet.

Cloud computing is an IT system that allows users to benefit from a complete IT infrastructure at a distance. It offers the possibility of outsourcing a large number of IT services (data storage, application hosting, data backup, etc.).

What about security?

With Office 365, you have a secure environment whether you are a small or very large company with a professional quality that guarantees the security and confidentiality of data.

Office 365 mail automatically meets 10 privacy compliance standards. Microsoft ensures a high level of security for both data and access visibility. For example, emails are never scanned for advertisements and the data within them is neither read nor shared with third parties. The control of the latter is fully customisable.

With Exchange, there is no need for virus scanning software. To counter external threats, online solutions like Exchange Advanced Threat Protection are included in Office 365 for added security. For internal information, Exchange administrators control permissions (printing, transferring, copying sensitive information).

The Data Loss Protection (DLP) offered by Office 365 also allows administrators to control transport rules, actions and exceptions, without affecting mail flows.

SharePoint offers, in combination with OneDrive for the Cloud (authentication, authorisation and infrastructure security), security as a platform as well as for teamwork, as well as in terms of connection, from anywhere or with any device the user connects.

Mobility: keep working in the office or elsewhere

Many of the tools in Office 365 allow you to be mobile and still have access to your business environment via smartphone or tablet. These are the same applications you have been using for years, but with the advantages of the cloud. The Office Online suite allows you to use synchronised versions that are always up to date, on five workstations.

Better productivity

New decision support features are now integrated, for example with :

• Word, adding comments via your Android or iPhone phone is possible. It is also possible to modify documents...
• Excel, improve a spreadsheet or create one, collaborate on workbooks with your colleagues in real time, access formulas, even graphs...
• Powerpoint, edit a presentation from your phone or tablet is easy, write notes...
• Outlook, to stay connected and access emails, calendars and files anywhere.

And for teamwork, co-editing Word, Excel and PowerPoint is done with confidence and also allows to gain in efficiency. Sharing, inviting, collaborating, viewing history, seeing progress, enjoying shared visibility and staying connected are all possible with Office 365.

Collaborative and storage tools

There are four main interactive tools, which ensure fast, efficient collaboration between colleagues or people outside your organisation.

The online version of Outlook offers many advantages. Just like other software, it is available in an online version that allows you to stay connected and productive from the office, home or anywhere else. When a file needs to be attached to an email, a list of recent documents is displayed, saving time when searching.

Sharepoint allows you to store and share content. It is a kind of mobile and intelligent intranet. Content can be easily accessible, which contributes to dynamic collaboration within an organisation. Sharepoint allows for structured management of corporate and web content, document libraries, and has various collaborative components (forum; calendar and task lists, etc.).

OneDrive is also designed to store, manage and share files. Access is possible from anywhere, and so is editing and sharing. OneDrive guarantees the security of not losing photos, documents or other items. OneDrive also allows you to collaborate on large files.

And finally Teams!

In the health context that we have been experiencing since the beginning of 2020, this tool has really taken off! Need to chat with a colleague in teleworking mode? No more calls, now it's Teams!

Need to meet and present services to a client, but unfortunately, impossible in the health conditions to meet him physically? Make way for Teams!

Need to organise an internal meeting with a whole team? Teams is the answer!

And for a large part of the training provided by our trainers, Teams is the place to be! Teams has become the essential tool because, apart from the discussion using video, it offers us many possibilities:

• Teams centralises collaboration tools 
• Teams simplifies communication: calls, meetings and discussions in one place
• Teams allows us to invite external parties, clients in total security, to share our screen, ...
• Teams has many additional features:
  • video conferencing
  • customised backgrounds
  • set mode
  • file sharing
  • applications and workflows
  • marketing
  • privacy and security

Accessible from anywhere! on IOS and Android applications with integration to Microsoft software

OneDrive linked to a person, personal file storage (with the possibility of one-off sharing).

Office Online constantly evolving with new features every month. 5 licenses per user, faster than software but some features are missing.

Sharepoint Online communication site, team (collaboration) sharing of common files, lists (calendar, ...). Version created with each modification (restore and compare previous versions).

Exchange Online mailbox hosting, reduced maintenance costs, connection with other applications (One Note, One Drive, Teams,...).

Visio Online professional drawing tool (organization chart, ...).

Whiteboard shared and collaborative whiteboard, board template : brainstorming, meeting, retrospective, ...

Delve user profile management (photo, skills, information), document search and discovery, document grouping by board.

Yammer corporate social network, message distribution to groups or the whole company, non-hierarchical collaboration, idea gathering.

To Do personal task management, simple creation of different lists (linked to Outlook tasks, flagging), displaying assigned tasks from Planner, sharing a task list.

Key Job helps you

From learning the new functionalities of Office 2016 - 2019 - 365 Pro Plus in Office 365, in the Online version, through the Teams tool we have just seen, from classic use to participative and collaborative meetings, to setting up your SharePoint, Key Job and its trainers, technical developers and its soft skills team will be able to provide solutions.